Payroll Deadlines

  • All current employees can now submit address changes and W-4 updates online at

    Direct deposit forms, requests for changes to employee records and supplemental payments are due in the Bradford Payroll Office by the 15th of the month for monthly payroll and by the Friday before payday for biweekly payroll. 
    (Exception:  December 1st is the December monthly payroll deadline)

    ** NOTE: These deadlines allow for processing within the payroll system for all campuses of the university. Requests for payments or timesheets received after deadline will be held for the following pay period without exception.



    Effective Sunday, December 21, 2014, all student employees (including federal work-study employees) have been transitioned to biweekly payroll.

    All student employees (including federal work-study employees) are also now required to enter their hours worked via PRISM TRKS (the University of Pittsburgh’s online Time Record Keeping System) on a weekly basis .  Paper timesheets will no longer be sent to the Payroll Office for processing for student workers. 

    Supervisors of student employees will need to approve hours entered into PRISM TRKS on a weekly basis .  Each week’s hours worked must be submitted and approved by Noon on the following Monday.  Failure to meet this deadline will affect when students are paid.

    Please refer to the Student Employee PRISM TRKS Quick Guide and the Supervisor PRISM TRKS Quick Guide for information on how student hours are to be submitted and approved.

    Please refer to the PRISM TRKS FAQ page for additional information or questions.  You may also contact the Payroll Office at 814-362-0251 with any questions.

    **** Paychecks for resident student workers will be delivered to their campus mailboxes. Student workers who DO NOT have a mailbox on campus may pick up their paychecks in the Payroll Office on payday and for two business days after payday. Student paychecks that are not picked up will be mailed to home addresses. Student workers who are enrolled in direct deposit may view their monthly statement of earnings by logging in to and click on the “PRISM Login” link. Select “PHR Employee Self-Service” then “Pay Statement”.


    General Payroll information:  

    • Questions on the work study program can be directed to Deb Woodley at Ext. 27668.
    • Direct deposit forms are now available online.
    • Direct deposit forms received in the Bradford Campus Payroll Office by the 15th of the month will be processed for that month. A voided check or other bank document containing the account and routing numbers must be attached to the form after it is completed.

    NEW faculty, staff or student workers must complete payroll paperwork and provide acceptable forms of identification to satisfy the federal I-9 form on or before their first day of work.