Monthly Payroll Deadline

All current employees can now submit address changes and W-4 updates online at http://www.cfo.pitt.edu/payroll/index.html. Timesheets, direct deposit forms, requests for changes to employee records and supplemental payments for August monthly payroll are due in the Bradford Payroll Office by:


Noon, Friday, September 15, 2014

All Federal Work Study student workers are to use the 3-part FWS timesheets to report hours for September payroll. An example FWS timesheet is attached for reference. Please be aware that the PA resident FWS account number has changed for the 2014-15 academic year.

***Pennsylvania Resident FWS student workers should use the account number: 05.07118.5763.00000.601215.00044***
***Out-of state FWS student workers should use the account number: 02.44100.5763.00000.000000.00000***
***Report for the period of August 25th – September 15th ***

All student workers who are not part of the Federal Work-Study program are to use white department timesheets to report actual hours through Saturday, September 13th . An example department timesheet is attached for reference. Please note that student workers must record times in and out for each day and must be for full weeks (Sunday through Saturday). Timesheets must list the account number to be charged, pay rate and be signed by the account administrator. This is the person authorized to approve charges against the account and is not necessarily the person who supervises the student workers.
***Report for the period of August 10th – September 14th ***

Payday is Tuesday, September 30, 2014

**** Paychecks for resident student workers will be delivered to their campus mailboxes. Student workers who DO NOT have a mailbox on campus may pick up their paychecks in the Enrollment Services Office on payday and for two business days after payday. Student paychecks that are not picked up in the Enrollment Services Office will be mailed to home addresses. Student workers who are enrolled in direct deposit may view their monthly statement of earnings by logging in to my.pitt.edu and click on the “PRISM Login” link. Select “PHR Employee Self-Service” then “Pay Statement”


All timesheets completed incorrectly will be sent back with a 24 hour correction deadline. Late timesheets will be held for the September pay period. Please contact Sofia Brien 2-0251 with any questions or concerns.  

General Payroll information:  

  • Questions on the work study program can be directed to Deb Woodley at Ext. 27668.
  • Direct deposit forms are now available online.
  • Direct deposit forms received in the Bradford Campus Payroll Office by the 15th of the month will be processed for that month. A voided check or other bank document containing the account and routing numbers must be attached to the form after it is completed.

** NOTE: These deadlines allow for processing within the payroll system for all campuses of the university. Requests for payments or timesheets received after deadline will be held for the following month without exception.

NEW faculty, staff or student workers must complete payroll paperwork and provide acceptable forms of identification to satisfy the federal I-9 form on or before their first day of work.