The Payroll Office is located in the Control Tower Building on West Washington Street.
Office Hours and Contact Info: Monday through Friday 8:30 a.m. to 5:00 p.m.
Jessica Kramer, Payroll Specialist, 814-362-0763 or firstname.lastname@example.org
Sofia Brien, HR & Payroll Administrative Assistant, 814-362-0251 or email@example.com
Effective June 1, 2013, all new employees (including faculty, staff and student workers) will now be required to sign up for direct deposit of their pay when completing payroll paperwork. Employees may have their pay directly deposited into a checking or savings account. This process requires that the employee provide the Payroll Office with a document from their banking institution that contains their name, the account number and the bank routing number (a voided check would contain this information). Deposit slips cannot be accepted.
Effective July 1, 2013, The Human Resources and Payroll Offices will no longer be handling employment verifications for active employees. The university now uses an automated service called The Work Number to verify employment information for lenders, property managers and other employers. The Payroll Office may still handle employment verifications for social services agencies. Instructions on how to obtain an employment verification can be found on the university’s payroll webpage: http://www.cfo.pitt.edu/payroll/empVerification.html#info4.
If your office receives a request for an employment verification, please forward that request to the Payroll Office so that we may give the proper information to the requesting organization. Per university policy, supervisors are not permitted to give employment verifications of any kind.
Timesheets and requests for changes to employee records, other supplemental payments, direct deposit forms, 2014 Local Services Tax Exemption Certificates and W-4 forms for March monthly payroll are due in the Bradford Payroll Office by:
Noon Thursday, March 13, 2014
All Federal Work Study student workers are to use the 3-part FWS timesheets to report hours for March payroll. A revised example timesheet is attached for reference purposes.
***Pennsylvania Resident FWS student workers should use the account number: 05.07118.5763.00000.601171.00044***
***Out-of state FWS student workers should use the account number: 02.44100.5763.00000.000000.00000***
***Report for the period of February 15th – March 8th ***
All student workers who are not part of the Federal Work-Study program are to use white department timesheets to report actual hours through Saturday, March 8th . Please note that student workers must record times in and out for each day and must be for full weeks (Sunday through Saturday). Timesheets must list the account number to be charged, pay rate and be signed by the account administrator. This is the person authorized to approve charges against the account and is not necessarily the person who supervises the student workers.
***Report for the period of February 9th – March 8th ***
Payday is Monday, March 31, 2014
**** Paychecks for resident student workers will be delivered to their campus mailboxes. Student workers who DO NOT live on campus may pick up their paychecks in the Enrollment Services Office on payday and for two business days after payday. Student paychecks that are not picked up in the Enrollment Services Office will be mailed to home addresses Wednesday March 5th. Student workers who are enrolled in direct deposit may view their monthly statement of earnings by logging in to my.pitt.edu and click on the “PRISM Login” link. Select “PHR Employee Self-Service” then “Pay Statement”
All timesheets completed incorrectly will be sent back with a 24 hour correction deadline. Late timesheets will be held for the November pay period. Please contact Sofia Brien 2-0251 with any questions or concerns.
General Payroll information:
- Questions on the work study program can be directed to Deb Woodley at Ext. 27668.
- Direct deposit forms are now available online.
- Direct deposit forms received in the Bradford Campus Payroll Office by the 15th of the month will be processed for that month. A voided check or other bank document containing the account and routing numbers must be attached to the form after it is completed.
** NOTE: These deadlines allow for processing within the payroll system for all campuses of the university. Requests for payments or timesheets received after deadline will be held for the following month without exception.
NEW faculty, staff or student workers must complete payroll paperwork and provide acceptable forms of identification to satisfy the federal I-9 form on or before their first day of work.