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Payroll

The Payroll Office is located in the Control Tower Building on West Washington Street. 

Office Hours and Contact Info:Monday through Friday
8:30 a.m. to 5:00 p.m. (September through April)
8:00 a.m. to 4:30 p.m. (May through August)

Linda Delaney, Manager of Payroll
Phone: 814-362-0251
Fax: 814-362-5079 
Email: delaney@pitt.edu 

 February deadlines:  

Timesheets, requests for changes to employee records, direct deposits, W-4 forms, etc. are due in the Bradford Campus Payroll Office by noon on Wednesday,  February 15th. 

  • Student workers both federal work study program and non-federal work study are to report actual hours through Wednesday, February 15   
  • FWS student workers are to use the 3 part FWS timesheets (these are a stock room form, ordered from Pittsburgh by the department).
  • Please remind student workers that payhecks/direct deposit advices will be available in the Enrollment Services Office on pay day (Wednesday, February 29) and for two days after payday.  Student paycheck and directo deposit advices that are not picked up in the Enrollent Services Office will be mailed to the address on file Friday, February 1.
  • After the March 31, 2011 paper advices will no longer be printed. You can find instructions and more information at Online Pay Advices Access 
  • If you have questions, please contact the Payroll Office at 2-0763.

General Payroll information: 

  • New student employee checklist 
  • Questions on the work study program can be directed to Deb Woodley at Ext. 27668.
  • If the student worker is a resident of Pennsylvania (home residence) use this account number:  05-07118-5763-00000-600749-00044, and use the three-part carbonless timesheets for the Federal Work Study program.  Non-Pennsylvania residents must use the account number: 02-44100.
  • Reminder – direct deposit forms are now available online at: http://www.bc.pitt.edu/payroll/documents/DirectDepositForm.pdf 
  • Direct deposit allows our employees access to their pay whether they are on campus or not.  Direct deposit forms received in the Bradford Campus Payroll Office by the 15th of the month will be processed for that month.  A voided check or deposit ticket must be attached to the form after it is completed.
  • Signatures on Non-FWS student timesheets must be the signature of the account administrator, the only person who can approve charges to the account. This may not be the person who supervises the student workers. In that case, the department can decide whether both the supervisor and administrator need to sign.
  • All timesheets must include an account number.

** NOTE: These deadlines allow for processing within the payroll system for all campuses of the university. Therefore, it is imperative that the deadlines are kept.  Requests for payments or timesheets received after deadline will be held for the following month without exception.

Important Reminder to NEW faculty, staff or student workers - you must provide your supervisor with your social security card (make sure it is signed) before you can begin employment. Your supervisor will make a copy of the card and forward it to Payroll along with your new hire forms.

Why is this required? Under IRS regulations an employee’s name must agree to the name and social security number on his/her social security card to ensure the social security account is properly credited with your payment information. Therefore, the University of Pittsburgh requires that all new hires provide their social security card before beginning work. If you do not have a social security card or have lost it you will need to visit your local Social Security Administration office and apply for a card or a replacement card. They will give you a signed receipt when you apply - that receipt is acceptable for university payroll purposes.

New payroll policies affecting student workers: 

Supplemental payments (extra payments) can no longer be processed for students. Examples of supplemental payments include such things as payments for lifeguard duties for contract events, payments for performing special services for a camp or event, etc.  These types of payments must now be submitted as hours worked – on a timesheet that shows days and hours worked with times in and out.  Only academic awards, like the Laing Award, can be paid to student workers via a supplemental payment.  All other payments to student workers must be as hours worked and include an account number along with appropriate signatures.