The Payroll Office is located in the Control Tower Building on West Washington Street. 

Office Hours and Contact Info:
Monday through Friday
8:30 a.m. to 5:00 p.m. (September through April)
8:00 a.m. to 4:30 p.m. (May through August)

Linda Delaney, Manager of Payroll
Phone: 814-362-0251
Fax: 814-362-5079 
Email: delaney@pitt.edu 

November deadlines:

• Requests for changes to employee records, direct deposits, W-4 forms, etc. are due in the Bradford Campus Payroll Office by noon on Thursday, November 12.
• Time sheets should be delivered in the Bradford Payroll Office by noon on Thursday, November 12. 
• Supervisors of student workers under the Federal Work Study program must include all hours through the end of the day November 12.  Payroll end date on FWS timesheets is 11/12/09.
• FWS student workers with home residence in PA should use:  05-07118-5763-00000-600905-00044.  Non-PA residence account number is 02-44100.
• November paychecks/direct deposit advices will be delivered to departments Monday, November 30.

December deadlines:

2009 Local Services Tax Exemptions
Employees earning less than $12,000 per calendar year 2009 can be exempted from paying this tax – but – only if they complete the Bradford Township Local Services Tax exemption form and return it to the Bradford Payroll Office by January 15.  Supervisors of student workers should review the letter and form, make copies of the form for their student workers and coordinate  completion of forms for their department.  If you have any questions on the forms or problems opening the documents please contact either Jessica South at Ext. 20763 or me at Ext. 20251. 

General Payroll information: 

• New student employee checklist 
• Questions on the work study program can be directed to Deb Woodley at Ext. 27668.
• If the student worker is a resident of Pennsylvania (home residence) use this account number:  05-07118-5763-00000-600749-00044, and use the three-part carbonless timesheets for the Federal Work Study program.  Non-Pennsylvania residents must use the account number: 02-44100.
• Reminder – direct deposit forms are now available online at: http://www.bc.pitt.edu/payroll/documents/DirectDepositForm.pdf
• Direct deposit allows our employees access to their pay whether they are on campus or not.  Direct deposit forms received in the Bradford Campus Payroll Office by the 15th of the month will be processed for that month.  A voided check or deposit ticket must be attached to the form after it is completed.

** NOTE: These deadlines allow for processing within the payroll system for all campuses of the university. Therefore, it is imperative that the deadlines are kept.  Requests for payments or timesheets received after deadline will be held for the following month without exception.

Important Reminder to NEW faculty, staff or student workers - you must provide your supervisor with your social security card (make sure it is signed) before you can begin employment. Your supervisor will make a copy of the card and forward it to Payroll along with your new hire forms.

Why is this required? Under IRS regulations an employee’s name must agree to the name and social security number on his/her social security card to ensure the social security account is properly credited with your payment information. Therefore, the University of Pittsburgh requires that all new hires provide their social security card before beginning work. If you do not have a social security card or have lost it you will need to visit your local Social Security Administration office and apply for a card or a replacement card. They will give you a signed receipt when you apply - that receipt is acceptable for university payroll purposes.

New payroll policies affecting student workers:

Supplemental payments (extra payments) can no longer be processed for students. Examples of supplemental payments include such things as payments for lifeguard duties for contract events, payments for performing special services for a camp or event, etc.  These types of payments must now be submitted as hours worked – on a timesheet that shows days and hours worked with times in and out.  Only academic awards, like the Laing Award, can be paid to student workers via a supplemental payment.  All other payments to student workers must be as hours worked and include an account number along with appropriate signatures.